A fundraising lottery can be split into two broad areas - the administration of the lottery and the promotion of the lottery, and both are equally important. Vanguard is Sterling's Lottery administration service, under which we handle all of the routine administration relating to the lottery - this means that there is no administration burden for your organisation, so you can focus all your efforts on promoting your lottery. The key areas undertaken as part of the service include:
Initial Set Up & Training | Data Capture | Member Management | ||
Budgeting and legal advice, support from a dedicated account manager, marketing advice and launch ideas, provision of a comprehensive launch manual. | Capture of all new member's details, the processing, banking and reconciliation of all payments made by new members. | The management of your players lottery membership, including updating contact details, printing of all letters for new members, reminder and dormant letters, managing cancellations and printing winner's letters and cheques. | ||
Processing Payments | Running the Draw | Lottery Hotline | ||
Processing, banking and reconciliation of all repeat payments made by existing members. | Using our Gambling Commission approved Random Number Generator and secure software to select your winners for each draw. Distribution of results to your organisation, media organisations and the distribution of prizes directly to winners on your behalf. | Set up of a dedicated telephone number for your lottery members to call if they have any queries - answered by our fully trained staff. | ||
Data Provision | Client Support | Accounting | ||
We provide comprehensive management reporting for each draw. We will also supply you with our Sterling Member's software for up to two users. This contains all members details, payment and winning histories with full filtering and reporting capabilities. Data files can be provided for import. It should be noted that all data remains in your ownership at all times. | You will have support from a dedicated account manager on an on going basis. We work proactively to ensure our clients are up to date with legal developments, new marketing activities, best practices and so on. | Complete bookkeeping service, production of monthly profit and loss statement, balance sheet, and preparation of Statutory Lottery Returns. |
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